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Effective July 1, 2014 through June 30, 2017

This contract is an agreement between Association of College Educators, AFT Local 6554 and West Valley-Mission Community College District.

Appendix D DUTIES AND RESPONSIBILITIES

COUNSELOR

Introduction:

Counselors are members who are assigned a majority (i.e., 50% or more) of their time to counseling or closely related activities.

The duties of the counseling faculty consists of counseling related assignments and other responsibilities which are necessary for the effective and efficient operation of the member’s department, division, college and the District which total a minimum of thirty-two point eight (32.8) hours per week in accordance with Article 17.

Duties and Responsibilities:

Counseling duties and responsibilities are assigned in accordance with Article 17 and may consist of one or more of the following.

1. Counsel and advise students, on both an appointment and a drop-in basis.

2. Perform specialized work duties as necessary during registration periods.

3. Provide formal in-service training.

4. Participate in program/service development activities.

5. Coordinate efforts of counseling faculty to complete Program Review and participate in the process of SLO assessment and evaluation and use the results of these assessments in the process of continuously improving student learning.

6. Perform other duties as required for the department and/or college.

7. Counselors may also be assigned to teach one or more counseling courses during a semester.

8. Counselors have the option of teaching outside their primary area on an overload basis. To be eligible for an assignment outside their area of primary responsibility, they must qualify through the established guidelines.

9. Counselors who teach courses must comply with the same duties required of the instructors as outlined in their job description, including office hours in accordance with Article 100.7.

In addition to the counseling related duties outlined above, members of the counseling faculty are expected to perform institutional responsibilities as delineated in Articles 17 and 21.

INSTRUCTOR

Introduction:

Instructors are members who are assigned a majority (i.e., 50% or more) of their time in the classroom or closely related activities.

The duties of the instructional faculty consists of classroom assignments or closely related activities, and other responsibilities which are necessary for the effective and efficient operation of the member’s department, division, college and District that total a load factor of 1.00 each semester in accordance with Article 17.

Duties and Responsibilities:

Instructional duties and responsibilities are assigned in accordance with Article 18 and may consist of one or more of the following:

Provide instruction for assigned courses. This includes preparation, in-class activities, evaluation of students’ work, consultation with students outside of class (scheduling time beyond normal office hours if necessary), ensuring regular effective student contact for Distance Education courses, maintenance of currency in the subjects taught and other efforts related to the teaching of the assigned classes, and participate in the process of SLO assessment and evaluation and use the results of these assessments in the process of continuously improving student learning.

1. Maintain accurate class and other records.

2. Submit, when due, all necessary reports, such as attendance, grade reports, rosters, class and office schedules.

3. File a syllabus for each course with the appropriate division offices.

4. Post and maintain office hours each week in accordance with Article 17 for full-time faculty and Article 100.7 for associate faculty.

5. Provide each student with a current course syllabus as required by Title 5, which includes SLOs, classroom procedures, requirements and grading policies and provide a copy to the Division Office.

6. Refer students to appropriate college resources.

7. Assist students by providing advice on requirements for successful achievement in the members’ area of expertise.

In addition to the instructional duties and responsibilities outlined above, members are expected to perform institutional responsibilities as delineated in Articles 17 and 21.

Board Approved Revisions (Title, Introduction, Duties and Responsibilities): April 16, 2009

LIBRARIAN

Introduction:

Librarians are members who are assigned a majority (i.e., 50% or more) of their time to librarianship or closely related activities.

The duties of librarians consist of library-related assignments and other responsibilities which are necessary for the effective and efficient operation of the librarian’s department, division, college and the District that total a minimum of 32.8 hours per week in accordance with Article 17.

Duties and Responsibilities:

Library faculty duties and responsibilities are assigned in accordance with Article 18 and may consist of one or more of the following:

1. Work with students at the reference desk.

2. Manage the acquisitions, technical processing, reference, circulation and audio-visual functions of the library.

3. Provide reference assistance for students and staff.

4. Evaluate, select and discard print and non-print library materials to keep the library collection current with curriculum.

5. Provide bibliographic instruction to students.

6. Coordinate library activities with the instructional and counseling faculty.

7. Assist in the hiring, training, and supervision of classified and student staff.

8. Manage the library computer system.

9. Participate in the Program Review and participate in the process of SLO assessment and evaluation and use the results of these assessments in the process of continuously improving student learning.

10. Librarians may also be assigned to teach one or more library courses during a semester.

11. Librarians have the option of teaching outside their primary area on an overload basis. To be eligible for an assignment outside their area of primary responsibility, they must qualify through the established guidelines.

12. Librarians who teach classes must comply with the duties required of instructors as outlined in their job description, including office hours in accordance with Article 100.7.

In addition to the library-related duties outlined above, librarians are expected to perform institutional responsibilities as delineated in Articles 17 and 21.

DEPARTMENT CHAIR

Introduction:


The Department Chair shall be responsible and accountable for the day-to-day operations and academic issues within the department. The working relationship which is fostered between the department faculty, Department Chair, and Division Chair shall be considered the basis for establishing and maintaining the college’s shared governance model in working with administration. The Department may be given reassigned time or other compensation for carrying out his/her duties and responsibilities in accordance with Article 20.

Duties and Responsibilities:

In cooperation with members of the department and other staff, the Department Chair shall ensure that the following duties and responsibilities are successfully achieved:

1. Facilitate the development of annual goals and objectives by the department, and identify means for communication, implementation, and achievement of these goals. Provide an ongoing communication link with the department and the Division Chair. Maintain regular, ongoing communication with Department members and the Division Chair.

2. Coordinate efforts of department/program faculty to complete Program Review and implement recommendations, and participate in the process of SLO assessment and evaluation and use the results of these assessments in the process of continuously improving student learning.

3. Assist in the recruitment, hiring, orientation, and appraisal of full-time and associate members, instructional aides, and other staff.

4. Provide leadership in the preparation and updating of course outlines and catalog information. Assist in the development of curriculum/programs and the implementation of the curriculum approval process at the department level.

5. Ensure that all instructional members of the Department provide a current course syllabus to each student in their classes and to the division office or Office of Instruction.

6. Prepare and implement a WSCH/FTE Plan for the department. Prepare all schedules for the department/program and assist the Division Chair in final preparation of the published schedule.

7. Prepare, supervise, and monitor all aspects of the department’s budget, and discuss periodically with the Division Chair.

8. Act as the first line of authority relative to student and departmental faculty complaints/concerns and inform the Division Chair of the nature, status, and action taken, while at the same time maintaining the professional academic integrity and privacy of all parties concerned.

9. Assist in maintaining and updating the college catalog on matters relating to departments or programs.

10. Plan and conduct department meetings.

11. As appropriate, establish and maintain a close liaison with community, business and industry through visitations and meetings. Ensure that advisory committee meetings are held as required by Education code.

12. Ensure department/program representation, when necessary, at Board meetings and on district and college committees.

13. Work with the Articulation Officer on assuring that articulation agreements with school districts, state colleges/universities, community, state, and federal agencies are maintained and periodically updated.

14. Assist the Division Chair in administering College’s/District’s policies and procedures, including compliance with all bargaining unit agreements.

15. Assist and support the Division Chair in the completion of his/her duties and responsibilities such as verifying the accuracy of payroll forms.

16. Maintain and annually update the associate faculty pools and recommend associate and substitute instructors in accordance with District policy.

17. Facilitate departmental requests in the scheduling, use, and maintenance of equipment and facilities.

18. Assist the Division Chair in other duties as defined in consultation with the Division Chair and/or the department.

Note: The Department Chair job description specific to West Valley College shall be eliminated.

Note on the parties’ intent: With the removal of “With direction from the appropriate Division Chair,” the parties do not intend to change the pre-existing organizational structure of the District or management responsibilities of any position.

DIVISION CHAIR

Introduction:

The Division Chair coordinates administrative functions and provides support and assistance to faculty colleagues in assigned or merged areas. Division Chairs shall be tenured faculty members unless excepted by a Letter of Understanding. As primary leader of instructional or service areas, a Division Chair accepts full responsibility and accountability for: the cultivation of proactive and creative approaches on all educational matters and concerns; meeting college-wide deadlines; providing requested data/information; responding to needs in area(s); being present and involved in key governance meetings; assisting the Vice-President and President (or designee) with shared policy development and administration of the college; and promoting area(s) within the college and to the external community. The Division Chair may be given re-assigned time or other compensation for carrying out his/her duties and responsibilities in accordance with Article 20.

Duties and Responsibilities:

In cooperation with members of the division and other staff, the Division Chair shall ensure that the following duties and responsibilities are successfully achieved:

1. Develop long-range goals and a plan for the division (curriculum, staffing, equipment, budget, staff development, etc.) and identification of means, timelines and individuals responsible for implementation and achievement of these goals; provide the Vice-President (or designee) with a brief annual report of division/program achievements and the extent to which goals and objectives were realized. Prepare and submit other reports for the administration and Board of Trustees as requested.

2. Coordinate efforts of department/program faculty to set annual goals and objectives, complete Program Review as scheduled, and implement recommendations and plans of Action of the review report.

3. Participate in the process of SLO assessment and evaluation and use the results of these assessments in the process of continuously improving student learning.

4. Assist departments in planning and implementing a WSCH/FTE plan of action and, with assistance from the appropriate Vice-President (or designee) manage division FTE and academic hourly allocations.

5. Serve as the first line of authority relative to staff, administrative and public concerns/complaints and inform the Vice-President (or designee) of the nature, status and action taken, while at the same time maintaining the professional and academic integrity and privacy of all parties concerned.

6. Serve as the second line of authority relative to student and faculty concerns/complaints and inform the Vice-President of the nature, status, and action taken, while at the same time maintaining the professional and academic integrity and privacy of all parties concerned.

7. Facilitate divisional requests in the scheduling, use, and maintenance of equipment and facilities.

8. Assist department chairs in maintaining and updating the associate instructor pool and recommend assignment of associate and substitute instructors in accordance with District policy and per collective bargaining agreement.

9. Assist department chairs in maintaining and updating the college catalog on matters relating to departments or programs within the division.

10. As appropriate, coordinate with Corporate Training and Economic Development to establish and maintain a close liaison with community, business and industry. In vocational areas, ensure that advisory committee meetings are held.

11. Ensure that there is representation of division at meetings and on District, college, staff, student and advisory committees; coordinate assignments of full-time faculty to committees; plan and conduct division meetings on a regular basis.

12. Ensure that the recruitment, hiring, orientation and appraisal of full-time and associate faculty are conducted in accordance with bargaining agreement and Board procedures; aid in orientation of new division faculty/staff members.

13. Coordinate the preparation and approve of all class schedules, including initial room assignments by posted deadlines; working cooperatively with other chairs and under the supervision of the Vice-President, help resolve room and other conflicts in the preliminary schedule.

14. With assistance from the appropriate Vice-President (or designee) coordinate and oversee department budgets, payroll process, requisitions, contracts, staffing requests, and other financial commitments.

15. Assist department chairs in working with the college articulation officer relating to the coordination, revision and updating of appropriate articulation agreements with state colleges/ universities, the community, and state and federal agencies.

16. Assist in providing direction for the division office coordinator (SOC).

17. Assist and support department chairs and faculty in the completion of their duties and responsibilities, and keep faculty informed of college/district activities, decisions, etc.

18. Prepare and administer annual budgets for assigned area; review and approve expenditures according to established District policies and procedures.

19. Participate in preparation of state and federal grant applications as appropriate.

20. Assist the Vice-President in administering the District’s policies and procedures, including compliance with all bargaining unit agreements.

Note: The Division Chair job description specific to West Valley College shall be eliminated.

Note on the parties’ intent: With the removal of “With direction from the Vice-President of Instruction or the President (or designee),” the parties do not intend to change the pre-existing organizational structure of the District or the management responsibilities of any position.

LAB FACULTY SPECIALIST

Introduction
Lab Faculty Specialists are members who are assigned a majority (i.e., 50% or more) of their assignment to perform direct instruction of students in laboratory courses and/or in learning assistance/tutorial centers.
The duties of the lab faculty specialist faculty consist of assignments related to instructing students in an instructional environment; assisting in the supervision and management of lab activities; coordinating and scheduling use of equipment and supplies; and training support staff that total a minimum of thirty-two point eight (32.8) hours per week in accordance with Article 17. All duties that are supervisory in nature are incidental to the professional instructional duties listed within this job description.

Duties and Responsibilities:

Lab faculty specialist duties and responsibilities may consist of one or more of the following:

1. Perform direct instruction of students in laboratory courses, and/or learning assistance/tutorial centers. Lab faculty specialists who are the instructor of record in laboratory courses shall have their assignment based on the load for the course in accordance with Article 17 (not on hours).

2. Maintain accurate class, department, and other records conforming to state requirements and stated district and college needs.

3. Participate in the Program Review and participate in the process of SLO assessment and evaluation and use the results of these assessments in the process of continuously improving student learning.

4. Submit, when due, all necessary reports, such as attendance, grade reports, budget reports, rosters, class, and office schedules.

5. Assist in the recruitment, hiring, orientation, and evaluation of full-time associate, and substitute instructors and staff.

6. Assist the Division Chair or supervising administrator in the development of curriculum/programs and the implementation of the curriculum approval process at the department level.

7. Assist the Division Chair or supervising administrator in the preparation of class schedule(s) for the department/program and in the final preparation of the published schedule. If appropriate, plan and implement a WSCH/FTE Plan of Action for the open lab courses within the department.

8. Assist in the preparation of the semester work schedule for faculty and staff.

9. Assist in the preparation and monitoring of the appropriate aspects of the department’s budget and discuss periodically with the Division Chair/supervising administrator.

10. Act as a facilitator relative to student, staff, administrative, and public concerns and inform the Division Chair or supervising administrator of the nature, status, and action taken.

11. Establish and maintain a close liaison with appropriate campus departments to keep abreast of the instructional and education needs, and coordinate the open lab program’s efforts to meet those needs.

12. Represent the respective instructional department, when necessary, at Board of Trustees’ meetings and on district and college committees.

13. Assist the Division Chair or supervising administrator in administering the District’s policies and procedures, including compliance with all bargaining unit agreements.

14. Assist the Division Chair or supervising administrator in the preparation and administration of annual budgets for the assigned area; review and approve expenditures according to established District policies and procedures.

15. Assist the Division Chair or supervising administrator in developing, maintaining, and coordinating the use of supplies inventories, equipment, site licenses, and software in computer labs and related classrooms; assist the Division Chair or supervising administrator in diagnosing/identifying and repairing software and equipment malfunctions/problems.

16. Perform other duties as assigned in consultation with the Division Chair or supervising administrator.

17. Post and maintain office hours each week in accordance with Article 17 for full-time faculty and Article 100.7 for associate faculty.

18. Lab faculty specialists have the option of teaching outside their primary area on an overload basis. To be eligible for an assignment outside their area of primary responsibility, they must qualify through the established guidelines.

In addition to the lab-related duties outlined above, regular and contract members who are lab faculty specialists are expected to assume institutional responsibilities which are of value to their department, division, college and/or District as delineated in Article 21.

Board Approved: September 19, 1991
Conflict of Interest Language Added: September 14, 2004
Board Approved Revisions (Title, Introduction, Duties and Responsibilities): April 16, 2009

INSTRUCTOR - WORK EXPERIENCE

Introduction:

Work Experience Instructors are members who are assigned a majority of their time coordinating and evaluating students employed in full or part-time jobs selected and approved as having educational value for the students employed therein.
The load of work experience instructional faculty shall comply with the provisions of Article 17.3.3.

Duties and Responsibilities:

Instructional duties and assignments consist of the following:

1. Provide instruction for each student on an individual basis. This includes preparation, visits to job sites, evaluation of students’ work, consultation with students outside of school (scheduling time beyond normal office hours if necessary), consultation with work supervisors and maintenance of currency in the subjects taught and other efforts related to the teaching of assigned classes.

2. Maintain accurate class and other records conforming with state requirements and stated District and college needs.

3. Participate in the Program Review and participate in the process of SLO assessment and evaluation and use the results of these assessments in the process of continuously improving student learning.

4. Submit, when due, all necessary reports, such as attendance, grade reports, rosters, class and office schedules.

5. Make job site visits to each student’s job to determine the availability of learning experiences, safe working conditions, and cooperation and supervision from the employer for the student.

6. Post and maintain office hours each week in accordance with Article 17 for full-time faculty and Article 100.7 for associate faculty.

7. Provide each student with a current course syllabus as per instructions in the Faculty Handbook at the beginning of the course.

8. Refer students to appropriate college resources for information on counseling and other student services.

9. Assist students by providing advice on requirements for successful achievement in the member’s area of expertise.

In addition to the instructional duties and responsibilities outlined above regular and contract members are expected to perform institutional responsibilities as delineated in Articles 17 and 21.

COORDINATOR OF STUDENT HEALTH SERVICES

DEFINITION: The duties of the Coordinator of Student Health Services consist of health related assignments that total 37.5 hours per week and include planning, organizing, and administering the Student Health Service program and the operation of the Student Health Center.

EXAMPLES OF ESSENTIAL DUTIES: Duties and responsibilities are assigned by the dean and may consist of one or more of the following:

• Supervise and evaluate the activities and procedures of the Student Health Center.

• Supervise and coordinate the work of the Health Center staff.

• Organize the Health Services Advisory Committee to develop health service procedures and priorities.

• Meet and confer with faculty and staff to develop and evaluate health education programs and services which address identified areas of student need.

• Assist in the development or present health related subject matters to classes, student organizations, and staff groups upon request.

• Conduct periodic needs assessment and plan health service programs to respond to identified needs.

• Make employment recommendations, orient, supervise and evaluate Health Services staff and consultants.

• Research, recommend, and administer student insurance plans offered through the program.

• Represent the college at Community and Health Service Association meetings, serve as a member of the Campus Safety Committee and represent health services on other committees and groups, such as the Substance Abuse Prevention Committee.

• Consult with personnel in appropriate divisions of the Santa Clara County Health Department in establishing preventive programs and procedures, such as immunization and tuberculosis screening programs.

• Serve as the liaison with personnel from community health and human service agencies.

• Develop a plan for first aid and CPR training on campus. Monitor and maintain the first aid kits throughout the campus.

• Arrange for the cost effective provision of health services from community health professionals land agencies to support student needs.

• Develop and monitor the health services budget.

• Develop and supervise publicity of events and programs.

• In conjunction with the Health Center nursing staff, provide health assessment, screening, emergency and nursing care, education and/or referral services.

• Develop and maintain Record-Keeping systems including statistical data and confidential student health records.

• Maintain proficiency by participating in related professional activities, conferences and workshops.

• Prepare and administer annual budgets for assigned area; review and approve expenditures according to established District policies and procedures.

• Participate in preparation of state and federal grant applications.

• Perform other duties as assigned.

INSTRUCTOR/COORDINATOR FOR THE DISABLED

DEFINITION: The duties of the coordinator for the disabled consist of assignments that total thirty-three (33) hours per week and include instructing and coordinating all services and programs for the disabled.

EXAMPLES OF ESSENTIAL DUTIES: Duties and responsibilities are assigned by the dean and may consist of one or more of the following:

  •  Instruct students and coordinate programs and services for disabled students.
  •  Participate in the selection, supervision, and evaluation of all staff members of Disabled Students Programs and Services.
  •  Assist in the development of and the on-going monitoring of the budget for Disabled Services.
  •  Implement procedures and ensure compliance with federal, state, and local policies as they relate to Disabled Services.
  •  Collect, maintain and verify all data necessary for federal, state and local compliance. Initiate, develop and complete all reports required by the federal and state government for Disabled Students Programs and Services by established deadlines (e.g. state Master Plan).
  •  Plan and coordinate outreach activities and materials for Disabled Services.
  •  Participate in the Program R3eview and participate in the process of SLO assessment and evaluation and use the results of these assessments in the process of continuously improving student learning.
  •  Provide liaison with on and off campus programs and/or agencies on behalf of Disabled Services.
  •  Serve as member of key college committees (e.g. Matriculation) where input relating to disabled students is required.
  •  Attend meetings, conferences, and workshops pertaining to Disabled services.
  •  Provide in-service training for faculty and staff regarding Disabled Services.
  •  Maintain direct contact with disabled students on an on-going basis.
  •  Assist in the planning and evaluation of the Disabled Services Program.
  •  Prepare and administer annual budgets for assigned area; review and approve expenditures according to established District policies and procedures.
  •  Participate in preparation of state and federal grant applications.

 Perform such other duties as may be assigned by the Dean.

LEARNING ASSISTANCE AND TUTORIAL CENTER COORDINATOR

DEFINITION: Under general direction of the Division Chair, supervises the instructional services of the Learning Assistance and Tutorial Center. The LATC is an instructional lab within the Communication Division.

EXAMPLES OF DUTIES: All duties that are supervisory in nature are incidental to the professional instructional duties listed within this job description. In cooperation with members of the department and other staff, and under the general supervision of the Division Chair, the LATC Coordinator shall ensure that the following duties and responsibilities are successfully achieved. (Duties of the incumbent in the classification are not limited to those listed. To perform this job successfully, an individual must be able to perform each essential duty of the position satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions required for the position.) Assignments may consist of one or more of the following:

Greater than 50% of assignment:

• Direct instruction of students in the laboratory courses and in the tutorial center.

Less than 50% of assignment:

• Facilitate the development of annual goals and objectives by the department and identify means for communication, implementation, and achievement of these goals. Provide an ongoing communication link with the department and the Division Chair.
• Maintain accurate class, department, and other records conforming with state requirements and stated district and college needs.
• Submit, when due, all necessary reports, such as attendance, grade reports, budget reports, rosters, class and office schedules.
• Participate in the Program Review and participate in the process of SLO assessment and evaluation and use the results of these assessments in the process of continuously improving student learning.
• Coordinate efforts of department/program faculty to complete Program Review and internal program evaluation and implement recommendations.

• Assist in the recruitment, hiring, orientation, and evaluation of full-time, associate, and substitute instructors and staff.
• Provide leadership in the preparation and updating of course outlines and catalog information. Assist in the development of curriculum/programs and the implementation of the curriculum approval process at the department level.

• Prepare the class schedules for the department/program and assist the Division Chair in final preparation of the published schedule. If appropriate, plan and implement a WSCH/FTE Plan of Action for the department.
• Assist in the preparation of the semester work schedule for faculty and staff.
• Assist in the preparation and monitoring of all aspects of the department’s budget and discuss periodically with the Division Chair.
• As the instructor of record for LATC lab courses, act as a facilitator relative to student, staff, administrative, and public concerns and inform the Division Chair of the nature, status, and action taken. Report unlawful discrimination issues directly to the District’s responsible officer.
• Act as the first line of authority relative to student, staff, administrative, and public concerns and inform the Division Chair of the nature, status, and action taken. Report unlawful discrimination issues directly to the District’s responsible officer.
• Assist in the planning and preparation of department meetings.
• Assist in implementing district policies appropriate to classified staff.

• Establish and maintain a close liaison with appropriate campus departments to keep abreast of the instructional and educational needs, and coordinate the LATC program’s efforts to meet those needs.
• Represent the LATC, when necessary, at Board meetings and on district and college committees.
• Work collaboratively with the Division Chair in administering College’s/District’s policies and procedures.
• Work collaboratively with the Division Chair in the preparation and administration of annual budgets for assigned area; review and approve expenditures according to established District policies and procedures.
• Participate in preparation of state and federal grant applications.
• Other duties as defined in consultation with the Division Chair and/or the department.

WORKING CONDITIONS: Duties are primarily performed in an instructional lab environment with constant movement within the lab areas assisting students. The incumbent is subject to frequent interruptions and contact in person and on the telephone with executive, management, supervisory, academic and classified staff, the Board of Trustees and the general public.

The working conditions described here are representative of those an individual encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS: Typically must sit for long periods, use hands and fingers to operate an electronic keyboard, calculator or other office machines, see clearly to read normal and fine print, speak clearly and distinctly to provide information in person or on the telephone, hear and understand voices over telephone and in person, reach with hands and arms, and regularly lift, carry and/or move objects weighing up to 10 pounds. Must be able to remember key information and concentrate for long periods of time.

The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the individual is regularly required to sit for long periods of time, use hands and fingers to operate an electronic keyboard or other office machines, reach with hands and arms.