Download the grievance process
1. What is a Grievance, and who may file it?
The Grievance process is an orderly procedure for reviewing and resolving alleged specific violations, misinterpretations, or misapplications of the provisions of the agreement between ACE AFT Local 6554 and the District - "ACE Contract." any district employee covered by the ACE Contract - all instructional faculty, counselors, librarians, or others - may initiate a grievance under this procedure, as may ACE itself when there is an action that does not involve any specific unit member. It is a confidential process; neither the grievant, ACE, nor the District shall publicly comment upon the grievance or any aspect of it. Important: Read Article 45 of the ACE Contract as it has the detailed instructions that must be followed. The description of the Grievance Procedure on this page does not replace the provisions of the ACE Contract article regarding Grievances. This page is meant as a reference only.
2. What may be grieved?
A grievance involves provisions of the ACE contract and is not designed to settle interpersonal or collegial differences or other non-contractual issues. Grievances involve the processes implemented within the contract. In some instances, such as an instructor's class assignments when covered by reemployment preferences, the grievance may affect the outcome of a process by clarifying issues but in other cases, such as evaluations, the outcome is not grievable, only the process is subject to question. Also, members may not use the grievance process as a method to appeal discharge, non-re-employment, or a decision by the Board of Trustees to not renew a member's contract for employment. Grievances are not applicable to dispute any action involving State or Federal Law or Regulation, decisions in compliance with State or Federal Regulatory Commissions or Agencies, or where State or Federal Law has an established agency with jurisdiction to resolve the issues involved.
3. Time Limits
Within twenty (20) days of the time a member knows, or reasonably should have known, of an alleged grievance, the member should initiate the grievance process. If the member does not file the grievance within the time limit, all rights to further processing of the grievance in question are forfeited. If the District fails to respond within the established time limits, the grievant is entitled to proceed to the next step in the grievance process. Both the steps and time limits may be waived by mutual consent of the parties involved. During the Grievance Process, other time limits apply. It is important to adhere to these. Failure to comply with the time limits may cause forfeiture of the grievance.
The Grievant is the member who has been aggrieved. The Grievant's Immediate Supervisor is the Department Chair or other responsible party having direct responsibility for supervision of the process involving the grievant. Each campus has an ACE-assigned Grievance Officer who may assist and represent the Grievant, but any authorized ACE representative may participate, including a representative of the Grievant's own choosing, other than an agent of an employee organization other than ACE.
To initiate a grievance, the Grievant must know: The specific section of the contract violated. The specific circumstances, including the date(s) and action(s) from which the grievance arises. A concise statement as to how the contract section was violated. The remedy sought by the Grievant. Full identification of the Grievant and others involved. Your ACE AFT Local 6554 Steward or Grievance Officer is available to assist.
The Grievance Process begins informally, with a conference between the Grievant and his/her immediate supervisor, held within 20 days of the alleged grievance. The grievance may be settled my mutual consent at any point of the process. If this first conference fails to settle the issues, the process continues to Level II of the informal process, at which the Grievant, the Grievance Officer, and others as necessary, meet to discuss the issues. If the grievance is not settled at this second, informal level, the grievance advances to the Formal Procedure. The Formal Procedure involves discussion with the appropriate Division Chair, potentially with the applicable Dean and/or Vice President, College President, or Chancellor, depending on the outcome of each level of discussion. The final level of appeal is with the District's Board of Trustees. See Article 45 for specific details.